![]() You shouldn’t be giving the same amount of weight to completing a report that’ll take you five hours to write and sending an email that just needs two minutes of your time. Be Specific About What Each To-Do List Item Entails ![]() You’ll be shocked at how much more you’ll be able to get done when you’re not fidgeting with so many different things all the time.Ĥ. Download it, read up on the features, and commit a full month to using solely that app for your to-do list needs. Instead, take a little time to look through your productivity app options ( here’s a good list to get you started) and pick just one to commit to. You’ll spend half of your day messing with everything, and there’s no way you could learn the ins and outs of every single app. Many people make the mistake of thinking that the term “the more the merrier” applies to apps (especially productivity ones), but for the vast majority of people, it doesn’t. And anything that you determine isn’t urgent or important? Do everything you can to get that off your too-full to-do list.Ī good friend of mine was once complaining to me about how she was never able to get even close to getting her to-do list done, and once she opened up her computer I saw why: She had nine different productivity or to-do list apps going at the same time on her desktop! Don’t spend your time fretting over things that just appear urgent, and block specific chunks of time in your schedule for ones that are important but don’t need to be done at that very moment. Look for the things that are both urgent and important, and do those first. The idea of prioritizing tasks can be daunting (especially if you don’t know where your priorities should lie), so this system creates a very simple grid to base your to-do list on. To make this even easier, we’ve created a very simple (and pretty) spreadsheet for you to map out your 1-3-5 items, which you can download here.Īlex Honeysett does a great breakdown of the Eisenhower Method, but the gist is that you need to start understanding two things about each one of your to-dos: How important is it, and how urgent is it? The big lesson here is that what is important is not always urgent, and vice versa. If you work in a job in which things really do come up and need to be dealt with ASAP, leave one of your medium and one or two of your small slots open each day to fill in with the most important immediate needs. And if prioritizing is in fact your biggest issue when it comes to productivity, this will help you get better at it. This is where the 1-3-5 rule comes in handy: By mapping out one big thing, three medium things, and five smaller things you want to get done that day (and, yes, that’s generally the number of tasks you can reasonably get done in a day), you’ll instantly know where your priorities lie (and what can wait). Sure, you really wanted to finish that gigantic committee report that’s been weighing on you for weeks, but you just had to fill your to-do list with 17 more things that need your immediate attention. Over the course of the day, it’s easy to get caught up in the all the little things that come up. ![]() Here’s a roundup of our best to-do list tips-because it’s time to become one of those 11% who actually finish what they set out to do. So, don’t worry, you’re not alone!Īnother reason not to worry: There are simple strategies you can employ to get more done and make your to-do list way more manageable. Here’s a terrifying (but strangely comforting) fact: A whopping 89% of people don’t regularly finish their daily to-do lists. ![]()
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